Hiring A Virtual Assistant To Increase Your Productive Capacity

As a CEO you know how important your time is. For entrepreneurs, time is literally money and making the most of the day means you need to have good systems in place, effective team players and a go-getter attitude. Hiring a virtual assistant means you can focus on your favorite business tasks and your zone of genius while your assistant does the busy work (or complex work if you want to outsource that).

Think back to the time you’ve spent in your business this week. From meetings, customer service, admin, social media and making sales you’re all booked with rarely any time for yourself.

Hiring a virtual assistant will make a world of difference in both your business and personal life. Here are a few ways a Virtual Assistant can increase your capacity.

Organization and Productivity

If your weakness is organization then you’ll want a virtual assistant who can double as a project manager. Understanding your weaknesses as a business owner is crucial to making the most of your time and money.

Many virtual assistants are experts with organizing files, email inbox management, and keeping you on track for any deadlines and meetings you have coming up. This way, you have more time for family, expanding your business or making new connections in your industry.

Tools like Click-Up and Asana can be useful but hiring an assistant to increase your capacity will give you more time to focus on tasks that require your presence.

A project management VA can assist you with just about any task you can think of. The key to having a successful relationship and return on your investment is to hire a VA who has experience in your industry.

For example, if you need assistance with Amazon listings then you’ll want to hire a VA with similar experience.

 

Marketing is Time-Consuming

If you’re one of those small business owners who is focused on their social media marketing, blogging efforts, and email campaigns then you probably have very little time for yourself and other business tasks.

Outsourcing important tasks like this can seem scary to say the least. Rest assured that there are professional, well-equipped, Marketing Virtual Assistants out there who are ready to help propel your business forward.

The following are marketing specialties you can choose a VA in:

• Pinterest Management
• Instagram Marketing
• Blog Writing
• Copywriting (sales content)
• SEO (search engine optimization)
• LinkedIn
• Facebook Group Management
• Facebook Ads

Customer Service is Too Important for Business Success

In this day in age, we like to use bots for customer service and tasks that seem simple. The truth is that human interaction is much more valuable and your customers know this.

Instead of opting for bots for customer service you should consider hiring a virtual assistant who is passionate about keeping your clients and customers happy. Your customers will appreciate the human to human interaction and will feel special (as they should)

Should a problem arise that requires quick customer service your customer would rather chat with a human than a bot that will not be able to come up with a solution.

Be sure to hire an assistant who is great with communication and grammar. There is no worse feeling than having a grammatically incorrect response from your customer service in the online world.

Make a List of The Tasks You Need Help With

Before deciding who you should hire to help you increase your capacity, it’s a good idea to make a list of all the business tasks you have. Get a spreadsheet and type out everything your business needs on a daily, weekly and monthly basis.

Sort through and figure out which tasks you enjoy doing and are required for you to do as a CEO, and which tasks would be ideal to outsource.

You can always start small and work your way up with a new virtual assistant to see if you two will have a good working relationship.

Above all, keep the lines of communication open and plan ahead when hiring a virtual assistant to increase your capacity.

I offer a wide variety of virtual assistant services, with a main focus on Pinterest Management, blog writing, and graphic design, but with over 12 years of experience as a successful business owner, I can help in many areas! Reach out to discuss your needs and to see if we would be a good fit to work together.